MELBOURNE, Florida - BlueWare, Inc. is ready to gear up its scanning contract with the Brevard Clerk of Courts, according to a company vice-president.
Matt DuPree, a former associate of Clerk Mitch Needelman, told Brevard Times in an exclusive interview that a building and equipment have been purchased.
“We closed on a building on West Drive (in Melbourne),” DuPree said. “We have hired about 25 people - about 10 of them are veterans.”
DuPree said that the company has been in the initial phase of the five-year, $8.5 million contract. “We had to test the scanning process and software. We had to hire a redaction company and we knew we needed a home run with that. We hired CSI out of Altamonte Springs. It is time to start scanning.”
He added that the contract does include a performance bond that requires BlueWare to meet deliverables.
“We initially said we could do the job in three years,” DuPree said. “But Mitch wanted to extend it to five years – with no interest – so that he could better manage the payments.”
DuPree noted that the scanning process will save the county money in other areas as well. “The Clerk’s Office cloud storage payments went way up – something like $2,000 to $40,000 monthly. We provide free cloud storage for the scanned documents.”
The process was outlined by DuPree. Documents will be picked up from Titusville and delivered to Melbourne. After being checked in and prepped (looking for blank pages and removing staples), the documents are scanned and indexed by BlueWare software. They are then redacted by CSI, which includes an “80% visual inspection.
At this point in the process, the Clerk’s office verifies the scan, it is placed on the network and the original document is approved for destruction. DuPree said this process “only takes a couple of hours.”
He added, “The paper is recycled and the original folders can be re-used by the Clerk’s office for a probable yearly savings of a couple of $100,000.”
Noting the political football that this contract has become, DuPree said, “We hope to walk Scott (Ellis) through the facility and show him the process soon.” Ellis was elected to the Clerk’s office in November and takes over in January 2013.
Ellis replied, “I would have hoped when one has received $8.5 million for an at best $2 million job, having received nearly $1 million already in the current year with no work to show for the funds, it is about time they were able to move from a rental house. I look forward to others explaining the law to Mr. Dupree and his friends in the coming year.”
DuPree is a Vice-President of BlueGem and currently deals primarily with scanning of medical documents for overseas health care organizations.